Innovation and Inspiration: The Campaign for Kansas University

Citations and Bibliographies

This guide contains help for writing citations in APA, MLA, and other formats and also for managing your collection of citations in RefWorks.

RefWorks Login

Login to RefWorks 2

Legacy RefWorks 2 login page

Login to RefWorks 3

New RefWorks 3 login page

 

RefWorks FAQs

Why are there two RefWorks Logins?

The folks at RefWorks determined that the best way to improve RefWorks was to re-build it from scratch. The new version is called RefWorks 3 (aka New RefWorks). RefWorks 2 (aka Legacy RefWorks) is the version we have used at K-State for several years.

Eventually, everyone at K-State will use RefWorks 3. However, your account cannot work in both versions of RefWorks. Because some K-Staters are currently writing documents using RefWorks 2, we are retaining that version until some time in 2017. 

This means that some people at K-State are using RefWorks 2 while others are using RefWorks 3. 

 

Which RefWorks Login should I use?

If you created a RefWorks account after August 2016, you are probably using New RefWorks.

If you migrated your account to a new version after August 2016, you are probably using New RefWorks.

If you created your account before August 2016 and have not migrated to a new version, you are probably using Legacy RefWorks.

 

I need to create a RefWorks account. Which one should I use?

We recommend RefWorks 3. A brief video demonstrates how to create an account.

 

What is Legacy RefWorks/RefWorks 2?

RefWorks 2 is the version of RefWorks we have been using at K-State since 2010. It is also known as Legacy RefWorks. You can identify it by its orange and blue color scheme, including its logo which has an orange image of a piece of paper with its corner folded down. 
 Legacy RefWorks logo with orange image and text

 

What is New RefWorks/RefWorks 3?

New RefWorks is a new version of RefWorks built from the ground up. It is also called RefWorks 3. Features are still being developed and released, but it is functional. You can identify it by its blue and white color scheme, including its logo that features a blue square with a white piece of paper. 
 New RefWorks logo with blue square and white piece of paper

 

I have a RefWorks 2 account. Should I be using RefWorks 3?

DO NOT MIGRATE  to RefWorks 3 if you are currently writing and using RefWorks/Write-N-Cite. Wait until you have a break in writing projects. The codes for your citations will not transfer.

Otherwise, you can migrate to RefWorks 3 at any time.

You cannot migrate back to RefWorks 2 once you are in RefWorks 3. 

 

Can I use RefWorks 2 and RefWorks 3 at the same time?

No. Currently only one version will work for your account. Once you migrate to RefWorks 3, your RefWorks 2 account will be empty. If you consider your citations and folders as furniture, then just like you cannot have the same couch in two houses, your citations can only live in one version of RefWorks.

RefWorks recently announced plans for users to be able to use both RefWorks 2 and 3 in early 2017, so you may wish to wait to try RefWorks 3 until then.

 

What is special about RefWorks 3?

RefWorks 3 retains many of the essential features of RefWorks 2 while adding: 

  • a built-in PDF reader,
  • the ability to annotate PDFs, Office, and Open Office documents individually or collaboratively,
  • the ability to share folders with colleagues who have RefWorks accounts at K-State and other institutions,
  • the ability to drag and drop documents to add them to your RefWorks account,
  • auto-completion of citation information,
  • Write-N-Cite for Word 2016 (Mac and Microsoft),
  • RefWorks add-on for Google Docs, including ability to collaborate with others with RefWorks accounts.

Do I have to migrate to RefWorks 3?

Not yet. K-State chose the soft rollout option so you can stay with RefWorks 2 for now. This is particularly important if you are currently writing a document using RefWorks 2 and Write-N-Cite. We do not anticipate moving the whole university to RefWorks 3 until some time in 2017.

RefWorks recently announced plans for users to be able to use both RefWorks 2 and 3 in early 2017, so you may wish to wait to try RefWorks 3 until then.

 

I have several accounts in RefWorks 2, can I keep all of them?

RefWorks 3 permits one RefWorks account per university email address. You can have separate accounts if you sign up for one with ksu.edu AND another with k-state.edu versions of your email address.

If you created multiple accounts using one email, only one account will be migrated. Your options include:

  • combining accounts -once you upgrade to New RefWorks, use the Import feature in your new account to import the references from the other accounts
  • retain up to two separate accounts. Before upgrading, update your profiles in RefWorks 2 and use ksu.edu for one account and k-state.edu for a second account