Innovation and Inspiration: The Campaign for Kansas University

Citations and Bibliographies

This guide contains help for writing citations in APA, MLA, and other formats and also for managing your collection of citations in RefWorks.

Creating an Account

An institutional account is available to anyone at a subscribing institution, like K-State. All K-State students, staff, faculty, and alumni may use RefWorks free of charge. It includes 10GB of document storage, unlimited sharing inside and outside the institution, easy institution-wide sharing, and more.

To create a  RefWorks 3 account:

  1. Go to http://refworks.proquest.com and click the “sign up” link.
  2. Fill in your information making sure to use your K-State email address (you can’t sign up with @yahoo.com, @gmail.com, etc.).  Using your K-State email address will help RefWorks know whether you are entitled to an institutional account (with all the benefits mentioned above!).

Once you activate your account (you'll receive an email with a link to complete the registration process), you’ll get access immediately.

RefWorks Login

Click on image below to login to RefWorks 3

New RefWorks 3 login page

 

What is RefWorks 3

RefWorks 3 Logo 

 

  • ​RefWorks 3 or New RefWorks is the latest version of RefWorks.
  • RefWorks is a citation management system available to all K-State students, staff, faculty, and alumni free of charge.
  • RefWorks allows users to store, organize, edit, and/or create citations from a variety of resource types; including articles, books, web pages, images and more.
  • RefWorks allows users to create bibliographies from stored references in one of hundreds of available styles, including APA, MLA, and Chicago.
  • RefWorks offers a plugin for Microsoft Word on both PCs and Macs that allows users to insert citations directly into their documents and create a bibliography from the cited sources using any of the hundreds of citation style options.
  • RefWorks 3 offers an app for Google Docs that allows users to insert citations directly into their documents and create a bibliography from the cited sources using any of the hundreds of citation style options.

RefWorks 3 FAQs

What is RefWorks 3?

New RefWorks is a new version of RefWorks built from the ground up. It is also called RefWorks 3. Features are still being developed and released, but it is functional. You can identify it by its blue and white color scheme, including its logo that features a blue square with a white piece of paper. 
 New RefWorks logo with blue square and white piece of paper

 

What is RefWorks 2?

RefWorks 2 is the version of RefWorks we have been using at K-State since 2010. It is also known as Legacy RefWorks. You can identify it by its orange and blue color scheme, including its logo, which has an orange image of a piece of paper with its corner folded down. 
 Legacy RefWorks logo with orange image and text

Click on RefWorks 2 in the table of contents on the side of the screen for more information about RefWorks 2. 

 

I have a RefWorks 2 account. Should I be using RefWorks 3?

DO NOT MIGRATE to RefWorks 3 if you are currently writing and using RefWorks 2/Write-N-Cite. Wait until you have a break in writing projects. The codes for your citations will not transfer.

Otherwise, you can migrate to RefWorks 3 at any time.

You cannot migrate back to RefWorks 2 once you are in RefWorks 3. 

 

I need to create a RefWorks account. Which one should I use?

We recommend RefWorks 3. A brief video demonstrates how to create the login.

 

Can I use RefWorks 2 and RefWorks 3 at the same time?

No. Currently only one version will work for your account. Once you migrate to RefWorks 3, your RefWorks 2 account will be empty. If you consider your citations and folders as furniture, then just like you cannot have the same couch in two houses, your citations can only live in one version of RefWorks.

RefWorks recently announced plans for users to be able to use both RefWorks 2 and 3 in early 2017, so you may wish to wait to try RefWorks 3 until then.

 

What is special about RefWorks 3?

RefWorks 3 retains many of the essential features of RefWorks 2 while adding: 

  • A built-in PDF reader.
  • The ability to annotate PDFs, Office, and Open Office documents individually or collaboratively.
  • The ability to share folders with colleagues who have RefWorks accounts at K-State and other institutions.
  • The ability to drag and drop documents to add them to your RefWorks account.
  • Auto-completion of citation information.
  • Write-N-Cite for Word 2016 (Mac and Microsoft).
  • RefWorks add-on for Google Docs, including ability to collaborate with others with RefWorks accounts.

 

Do I have to migrate to RefWorks 3?

Not yet. K-State chose the soft rollout option so you can stay with RefWorks 2 for now. This is particularly important if you are currently writing a document using RefWorks 2 and Write-N-Cite. We do not anticipate moving the whole university to RefWorks 3 until sometime in 2017.

RefWorks recently announced plans for users to be able to use both RefWorks 2 and 3 in early 2017, so you may wish to wait to try RefWorks 3 until then.

 

I have several accounts in RefWorks 2; can I keep all of them?

RefWorks 3 permits one RefWorks account per university email address. You can have separate accounts if you sign up for one with ksu.edu AND another with k-state.edu versions of your email address.

If you created multiple accounts using one email, only one account will be migrated. Your options include:

  • Combining accounts -once you upgrade to New RefWorks, use the Import feature in your new account to import the references from the other accounts.
  • Retain up to two separate accounts. Before upgrading, update your profiles in RefWorks 2 and use ksu.edu for one account and k-state.edu for a second account.

 

Who can use RefWorks?

Current students, faculty, and staff, plus K-State alumni can use RefWorks.