RefWorks Transition Guide

Learn about alternate citation management tools like Zotero, Mendley, and EndNote. Then follow step-by-step directions to migrate your citations out of RefWorks to your new citation manager.

Library Research Guide


K-State Libraries subscription to RefWorks ended on Dec 31, 2019; however, all existing accounts will be active until July 1, 2021. If you have used RefWorks since we ended our subscription and you want to keep citations and PDFs stored in RefWorks you must transfer them to an alternate citation manager. After July 1, K-State users’ RefWorks accounts will be permanently inaccessible. For more information, please visit the RefWorks Transition page:

Before you start

This page will guide you through the steps to export your citations from RefWorks and import them into another citation manager.

Transition Overview

  1. Use the table below to determine your version.
  2. Decide which citation manager you would like to use and create an account. Zotero, Mendeley, and EndNote are common alternatives to RefWorks.
  3. Export your citations from RefWorks.
  4. Import them to your chosen citation manager.
  1. Stuck or confused? Please contact us via phone, email, chat, or in person. We will troubleshoot the process and assist you with your new citation manager.

Determine your version

The instructions for exporting your citations are dependent on which version you are currently using. This table will help you identify your software version.

Identifying characteristics of the two versions of RefWorks

Version RefWorks 3 RefWorks 2

New RefWorks

ProQuest RefWorks

Old RefWorks

Legacy RefWorks

Logos RefWorks 3 logo RefWorks 2 logo
Start here RefWorks 3 Export Bookmarklet RefWorks 2 Export Step-by-Step


After December 31, 2019 you cannot continue to work on existing documents using RefWorks' Write-n-Cite.

Do not change your in-text citations if you are actively working on a deadline for a paper, grant, dissertation, or thesis which you will complete before December 31, 2019.

​Zotero, Mendeley, and EndNote have Microsoft Office Add-ins similar to Write-n-Cite. Remember, when you switch documents from Write-n-Cite to another citation manager's Microsoft Office Add-in:

  1. Save your document.
  2. Create a duplicate copy.
  3. Remove the Write-n-Cite field codes from your copy.
  4. Replace each citation using your new citation manager's Microsoft Office Add-in. To keep track of where you are in the document, leave both citations (from RefWorks and from your new citation manager) until you have completed the document.
  5. When you have added all the citations with your new citation manager, use Ctrl+F to search for )( to find each pair of identical citations and delete the RefWorks citation from each pair.